The Challenge
The National Agency for Fiscal Administration in Romania, like many public institutions, requires long-term, reliable access to employee income statement archives. Romanian law mandates that these records be preserved for a minimum of 50 years, demanding careful compliance with archival standards to maintain document integrity. Traditional storage and handling methods present challenges, as they increase the risk of document wear and are time-consuming to manage.
The Solution
To meet the National Agency for Fiscal Administration’s needs, the Klip Snap Book Cradle, combined with the RICOH SV600 scanner, proved to be an ideal digitisation solution for scanning and preserving bound archival documents. This setup offers an efficient, preservation-focused approach, with key features tailored to the unique demands of long-term document storage:
- Efficient Bound Document Scanning: The solution enables the scanning of two A4-sized pages in a single pass. Adjustable book holders accommodate various book thicknesses, ensuring a smooth and adaptable scanning process.
- Optimized Document Flattening: The lateral adjustments in the book cradle design address gutter thickness, maintaining document clarity and quality while protecting the original binding.
- Future-Ready Expansion: An upcoming cradle extender will enable operators to scan A3-sized, folded income statements directly, expanding the solution’s capabilities to cover additional document formats.
Benefits
- Document Preservation: This solution minimizes wear on bound documents, preserving them during the scanning process.
- Enhanced Usability: The face-up scanning design is more intuitive and user-friendly for operators compared to traditional flatbed, face-down scanners.
- Quick Adjustments: Flexible cradle design supports various document thicknesses, enabling easy and fast page transitions.
- Improved Scan Quality: The flattening glass ensures optimal scan clarity, maximizing the performance of the ScanSnap SV600 scanner.
This customised solution not only meets the archival requirements of the National Agency but also enhances operational efficiency and document care, setting a new standard for accessible, long-term digital archiving.
About Klip
Klip, based in Cluj-Napoca, Romania, is a specialist in high-quality document digitization solutions, known for the Klip Snap Book Cradle. Designed for use with the ScanSnap SV600, Klip’s cradles support efficient, damage-free scanning of bound books and documents, making them ideal for archives, libraries, and research institutions. Built with industrial-grade materials, Klip’s products are durable, reliable, and user-friendly, ensuring precise, high-quality digitization for diverse professional needs.